FAQ about data protection and notification form

You must fill out a notification form. An audio recording records the voice of a person, which is personal data.

Audio recordings of conversations thus involve the registration of personal data. This applies to all recordings made of people talking.

The project must be notified to Sikt if you process personal data at any point. This applies even if all participants will be anonymised in the publication/thesis.

Processing means any process that is performed on personal data.

This includes, among other things, collection, registration, preparation, analysis, transfer, storage, publication and archiving.

Yes, if you are a researcher or student at an institution in Norway that has an agreement with us, and this institution is the data controller for the project.

The data controller institution is the institution that issues your degree. This applies to master's and bachelor's theses.

If you are unsure whether your institution is the data controller, consult the internal data protection officer.

No. Only projects where the data controller institution has an agreement with Sikt must be notified to us.

All projects with associated notification forms created on our server will be displayed on minside.nsd.no. If the project does not appear here, you are probably logged in with the wrong user.

Try to log out, then log in again with the user with which you created the notification form (Feide, Google or local).

Some people experience problems with browsers such as Internet Explorer, Edge and Safari. We therefore recommend using Mozilla Firefox or Google Chrome.

You can find a print-friendly version/PDF of your notification form by pressing the "Export" button at the top of the notification form. Here you will also find the assessment, by pressing the button "assessment".

In Chrome and Firefox, save the PDF by clicking "print" and selecting "save as PDF".

When you create a project, you are assigned the role of user administrator. As a user administrator, you can share access to the notification form with others.
You can choose to add others as user administrators (i.e. they can further share access), or give them edit or read access.

Persons who are listed as project managers automatically receive an invitation.

Sikt's advisers have read access to the notification form and the project, and we can write messages to you in the message dialogue. We do not have access to make changes to your notification form, or to share access to the notification form with other people.

Persons who are institutional users at the institution to which you belong have read access to both the notification form and the dialogue with Sikt through the Notification Archive. The Notification Archive gives the institution an overview of all its ongoing and previously registered projects.

When you are in the notification form, you can select "English" in the drop-down menu at the top right.

Processing is anything you “do” with personal data, such as:

• collection and registration
• downloading and sharing
• processing and analysis
• transfer and storage
• publishing and archiving

You must notify the project if you will process personal data in connection with the project, even if the data will be anonymised in your thesis or publications.

Read about legal bases for processing personal data.

When you collect personal data for a research project, you have an obligation to provide information to the people whose personal data you are collecting.

You usually provide information via an information letter. The information you provide here is central to our assessment.

If you are not in contact with the people whose personal data you are using, and it will be difficult to provide information, you must explain this in your Notification Form.

Read more about the requirements for the information you provide.

We have a general guide for filling out the notification form. In the notification form itself, you will find prompts by holding the pointer over the small question marks.

You can chat with us between 12 noon and 2 PM Monday-Friday. You can also send a direct message to your data protection adviser via the message dialogue linked to the notification form.

If you are a student and are going to register a student project, please consult your supervisor for tips and advice.

The list in the notification form contains all institutions that have an agreement with Sikt on data protection services (formerly NSD).

If your institution does not appear in the list, this is probably because your institution does not have an agreement with us.