Institution information in NVA

You need to be:

• Logged in
• Have a registered employment at a member institution.

Institution information

Click on the button with the institution’s short name in the main header.

In the institution information page you see information about the institution you are logged in to, contact persons and different settings for your institution:

• Institution profile
• Organizational structure
• Curators
• Digital Object Identifier (DOI)
• Publishing strategy
• Vocabulary
• Categories that allow file upload

Institution profile

Here you see information about the institution you are logged in to:

• The institution’s name, in both Norwegian and English, as well as short name
• The institution’s code in NVA and in the international institution registry Research Organization Registry (ROR)
• Whether the institution reports to The Norwegian Science Index (NVI) and if they receive funding via Results-based redistribution (RBO)

You will also find an overview of employees with administrator or editor rights in NVA. Administrators are tasked with maintaining user profiles (name, employment information, roles), and the editors’ responsibilities are the settings you read about in this guide.

Click on a name on these lists to open their research profile, where you may find contact information.

Organizational structure

An overview of the institution’s departments and subunits, as they are registered in NVA.

Curators

A list of all curators at the institution, and their roles and responsibilities.

• User support: responsible for helping researchers register their research.
• File approval: tasked with making sure uploaded files and licenses, and embargo dates, are in accordance with legal requirements and restrictions.
• Student thesis (without embargo): can upload and publish student theses without embargo in NVA.
• Embargo (student thesis): can upload and publish student theses with embargo.
• DOI: Can assign DOI to a registration in NVA when the researcher, or one who registers results, request it.
• NVI: responsible for controlling and approving publications that will be included in the reporting to the Norwegian Science Index (NVI).

Digital Object Identifier (DOI)

Digital object identifier (DOI) is a unique, digital code used to identify objects, such as articles and data sets. If your institution has signed an agreement with Sikt about assigning DOI, you may request a DOI for a result you register in NVA.

See the guide “Register results” for information on how you request a DOI.

Publishing strategy

The publishing strategy lets you know who has been delegated responsibility for publishing files and licenses: the researcher (registrator) or the file curator. The one who can publish the files, are responsible for making sure the uploaded files, licenses and embargo dates are in accordance with legal requirements and restrictions.

On this page you will also see if the institution you are logged in to has a Rights Retention Strategy (RRS), with a link to where you find detailed information. RRS is a tool that several institutions have implemented to secure their researchers sufficient rights to their publications to make them publicly available as soon as possible, with minimal restrictions. This helps the institution reach the government’s goal of making all publicly funded research publications publicly available. With RRS activated in NVA, an uploaded, accepted version of the article will automatically be given the CC-BY license.

If your institution does not have a RRS, but you have been funded by someone that require that you publish open access, in accordance with Plan S, make sure you indicate that your article follow the requirements when you register it in NVA. See the guide «Register results» for more information.

Vocabulary

This page shows you which controlled subject terms are activated for your institution. For now, NVA has only implemented the Health Research Classification System (HRCS), which is only relevant for health research.

Categories that allow file upload

It may not be relevant to archive a full text version of every type of result. Here you will see the result categories your institution allows file upload for. Dark blue category = can upload file.